Builder Invoice Template UK
Invoice building work with labour, materials and plant on separate lines, a job or PO reference built in, and a clean PDF download. Free, no sign-up.
- Labour & materials split
- CIS note for subcontract work
- Job and PO reference
- One-click PDF download
1Your business
2Invoice details
3Client & payment
4Line items
| Description | Qty / hrs | Rate | Amount |
|---|
| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
What a builder invoice should show
A builder invoice is a standard UK invoice with the trade details a client, architect or main contractor expects: your name and address, a unique invoice number, the job date and invoice date, the customer name and the job or PO reference, and the work itemised so nobody has to ask what the lump sum covers. Split labour, materials and any plant onto separate lines, add VAT only if your business is VAT-registered, and reference the job number the client or contractor gave you — an invoice without a reference sits in a shared inbox until someone chases it.
- Labour — hours or days at your agreed rate, or a fixed price for the stage.
- Materials — bricks, timber, fixings, listed so the client can see what was supplied.
- Plant and skip hire — larger one-off costs, on their own line.
- Extras — variations to the agreed scope, itemised and approved before you bill them.
On bigger jobs agree payment milestones in advance and invoice against them. Milestone invoices keep the cash flowing through a long build and make the final payment small, so the last invoice is not the one that decides whether you get paid for three months of work.
Working as a subcontractor under CIS
If you take on construction work for a contractor, you may be paid under the Construction Industry Scheme. You bill your gross amount as normal, and the contractor deducts CIS tax before paying you. You issue a normal invoice showing your gross labour and materials, and the contractor's deduction and the monthly CIS statement are their side of the arrangement. If you are VAT-registered, remember the deduction applies to the labour element, not the VAT on it. Keep every CIS statement you receive.
VAT for builders
Only VAT-registered businesses charge VAT. If you are registered, tick the VAT box to add your VAT number and the rate, and the invoice shows the net, VAT and gross totals a VAT invoice needs. Most new-build work is zero-rated: if you are billing for new-build housing, set the rate on each line to the correct one rather than defaulting everything to 20%. If you are not registered, leave the box unticked and no VAT appears.
Invoicing on milestones
For a job that runs for weeks, agree the payment schedule before work starts, then invoice against it. A deposit, stage payments and a retention at handover is a common pattern. On each milestone invoice reference the agreed schedule so the client can see where this payment sits, and hold back a small retention until any snagging is complete.
How this invoice tool works
Fill in your details
Your name, trading name, address and the client or site you are billing. The invoice builds itself beside the form.
Split labour, materials and plant
Put labour, materials and any plant hire on separate lines so the client can check each part against the job and approve it without reissuing the invoice.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
What should a builder invoice include?
Your name and any trading name, your address, a unique invoice number, the job date and invoice date, the customer name and the job or PO reference, labour, materials and any plant itemised separately, the total and your payment details. VAT only if you are VAT-registered.
Should I separate labour and materials?
Yes. Separate lines let the client check the hours and the materials independently, and each part can be approved without you having to reissue the whole invoice.
How does CIS affect a builder invoice?
If you work as a subcontractor on construction work, the contractor may pay you under the Construction Industry Scheme, deducting CIS tax from your gross labour. You still issue a normal invoice; the deduction and the monthly CIS statement come from the contractor.
Do builders charge VAT on materials?
Only if you are VAT-registered. VAT applies to the work and materials you supply, with most new-build work zero-rated. If you are not registered, do not charge VAT at all.
Is this builder invoice template free?
Yes — create and download unlimited invoices with no sign-up and no watermark on the PDF.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.