Cleaner Invoice Template UK
Invoice cleaning work with hourly cleans, one-off deep cleans and supplies on separate lines, a clean PDF download, and no sign-up.
- Hourly or one-off pricing
- Supplies separate line
- Client and property reference
- One-click PDF download
1Your business
2Invoice details
3Client & payment
4Line items
| Description | Qty / hrs | Rate | Amount |
|---|
| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
What a cleaner invoice should show
A cleaner invoice is a standard UK invoice with the detail a letting agency or household expects: your name and address, a unique invoice number, the invoice date, the client name and the property or account reference, and the work itemised. List each clean with its hours or agreed price, and put cleaning products or supplies on their own line so the client can see the cost split between time and materials.
- Regular clean — the fee for the standard visit, or hours at your rate.
- Deep clean / end-of-tenancy — one-off jobs priced separately, with any agreed extras on their own lines.
- Supplies — products or consumables you passed on, itemised so the client can approve them.
Reference the property address or the client account on every invoice. Letting agencies run dozens of invoices a week and match payments to a property reference — an invoice without one sits in a shared inbox until someone chases it.
End-of-tenancy cleaning invoices
End-of-tenancy cleaning is usually agreed against a check-out inventory, so list the areas covered and reference the tenancy or the check-out date on the invoice. If the landlord asks for a specific standard of cleaning, note the agreed scope on the invoice and hang on to any check-out report — it is the evidence if a deposit deduction is later disputed.
VAT for cleaners
Only VAT-registered cleaning businesses charge VAT. Most domestic cleaning is VAT-free because the business is below the £90,000 VAT threshold, so a cleaner usually issues an invoice with no VAT at all. If you are registered, tick the VAT box to add your VAT number and the rate, and the invoice shows the net, VAT and gross totals a VAT invoice needs. If you are not registered, leave the box unticked and no VAT appears.
Invoicing regular clients
For regular weekly or fortnightly visits, agree the pricing, the day and the payment terms once, then issue the same invoice each cycle. A fixed schedule makes the client’s bookkeeping predictable and your cash flow steady. If you pass on supplies, add the line only in the weeks you supplied them so the invoice stays honest.
How this invoice tool works
Fill in your details
Your name, trading name, address and the client or property you are cleaning for. The invoice builds itself beside the form.
List the cleans and supplies
Put each clean and any supplies on separate lines with hours or agreed prices, and the invoice totals itself.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
What should a cleaner invoice include?
Your name and trading name, your address, a unique invoice number, the invoice date, the client name and the property or account reference, each clean with its hours or agreed price, any supplies on a separate line, the total and your payment details. VAT only if you are VAT-registered.
Do I need a VAT number for cleaning invoices?
Only if your business is VAT-registered. Most domestic cleaners are below the registration threshold and issue invoices with no VAT at all.
Should I list supplies separately?
Yes. A separate supplies line shows the client the cost split between time and materials, so the labour charge never looks like a markup on products.
Is an invoice the same as a receipt for cleaning work?
No. An invoice is a request for payment issued before or after the work; a receipt confirms payment has been received. Many cleaner invoices are used as both for simplicity.
Is this cleaner invoice template free?
Yes — create and download unlimited invoices with no sign-up and no watermark on the PDF.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.