Limited Company Invoice Template UK
A limited company invoice needs more than a price: your full registered name, company number and place of registration are required under the Companies Act 2006. This tool has the fields built in, with a live preview and a clean PDF download.
- Company number and registered office
- Full registered name
- All directors or none
- One-click PDF download
1Company details
2Invoice details
3Client & payment
4Line items
| Description | Qty | Rate | Amount |
|---|
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
Three rules that only apply to limited companies
Every invoice needs a description, a date, an amount and a unique number. But a limited company invoice carries extra legal requirements under the Companies Act 2006, and they are the ones most often missed.
- Your full registered name, exactly as it appears on your certificate of incorporation. If the certificate says “Oakfield Studio Ltd”, the invoice says “Oakfield Studio Ltd” — not “Oakfield Studio”. You can still show a trading name or logo alongside it, but the registered name has to be there.
- Your registered office address, which is not necessarily where you actually work.
- Your company registration number and place of registration — for example “Registered in England and Wales”.
The director rule is the one that catches people out: you never have to name a director on an invoice, but if you name one you must name all of them. Most small companies take the simple route and leave directors' names off entirely.
If your company is VAT-registered
Registering a company and registering for VAT are two separate things. A limited company only charges VAT once it has its own VAT registration, and then its invoices must also be VAT invoices — showing the VAT number, the rate and the net, VAT and gross breakdown. Tick the VAT box to reveal those fields; leave it unticked and no VAT appears anywhere on the invoice.
If you are unsure whether your company is registered, check the VAT number on your HMRC letter or in your Government Gateway account before you charge VAT you are not entitled to charge.
How long to keep company invoices
A limited company must keep business records, including invoices, for at least six years from the end of the financial year they relate to — longer than the five years a sole trader needs, and longer still if HMRC opens a check into a return. A folder of PDFs named by invoice number does the whole job.
How this invoice tool works
Enter your company details
Use your full registered name exactly as it appears on your certificate of incorporation, with the company number and registered office address.
Add your line items
Itemise what you supplied with a quantity and rate. Subtotal, VAT and total appear in the preview as you type.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
What must a limited company invoice include?
Your full registered company name as it appears on your certificate of incorporation, your registered office address, your company registration number and your place of registration. If you are VAT-registered, add your VAT number, the VAT rate and the net, VAT and gross amounts.
Do I have to name a director on my invoice?
No, you do not have to name any director. But if you name one, you must name all of them — a partial director list is not allowed. The simplest option is to leave directors' names off.
Does a limited company have to be VAT-registered?
Not automatically. Registering a company and registering for VAT are separate. Charge VAT only once the company has its own VAT registration number.
How long must a company keep invoices?
At least six years from the end of the financial year they relate to, and longer if HMRC opens a check into a return.
Can I use a trading name on a limited company invoice?
You can show a trading name or logo, but the full registered company name must appear on the invoice as well.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.