Hairdresser Invoice Template UK

Invoice salon and mobile hairdressing work with each service itemised, a client reference built in, and a clean PDF download. Free, no sign-up.

Updated 22 September 2026 Free · no sign-up One-click PDF
Invoice builder
Saves as you type
Example details are filled in — edit any field to make it yours.

1Your business

2Invoice details

3Client & payment

4Line items

DescriptionQtyRateAmount
Subtotal£0.00
Total£0.00
Draft saved
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invoice-INV-001.pdf Live preview
Your Business
Invoice
FromYour details
Bill toClient details
Invoice no.INV-001
Date22/09/2026
Due06/10/2026
TermsNet 14
DescriptionQtyRateAmount
Add line items to see them here
Subtotal£0.00
Total£0.00
Thank you for your business. Payment is due by the date stated above.

How to itemise hairdressing services

Put each service on its own line with its own price, even when several services were delivered in one visit. A cut, a colour and a blow-dry are three different charges, and a client who can see each one will rarely question the total. Add the client reference or appointment number, and your business details at the top so the invoice is complete.

  • Cut, blow-dry and styling — each service, on its own line.
  • Colour and treatments — colour, balayage, perms and treatments priced separately.
  • Bridal and event work — package or per-service pricing, with a deposit noted.
  • Travel — a call-out or travel charge for mobile work, on its own line.

For mobile and freelance hairdressers, the travel charge deserves its own line rather than being folded into the service price. It keeps the service pricing competitive and shows the client exactly what they are being charged for beyond the hair itself.

Deposits for large appointments

For expensive or long appointments, charge a deposit when the booking is made and show it on the invoice as a line. That both confirms the commitment and lets the client see, on the final invoice, what has already been paid and what remains. A separate line for 'deposit paid' makes the remaining balance obvious and stops the awkward conversation at the till.

VAT for hairdressers

Only VAT-registered hairdressing businesses charge VAT. Most sole-trader hairdressers are below the registration threshold and issue invoices with no VAT at all. If you are registered, tick the VAT box to add your VAT number and the rate, and the invoice shows the net, VAT and gross totals a VAT invoice needs. If you are not registered, leave the box unticked and no VAT appears.

Records and receipts for mobile stylists

Keep an invoice for every job, even the small repeat ones. Your self-assessment return needs your total income and expense figures, and a PDF invoice for each job is the simplest record of income. For clients who pay on the day, the invoice doubles as the receipt — mark it 'paid' and you have your paper trail done.

How this invoice tool works

1

Fill in your details

Your name, trading name, address and the client reference. The invoice builds itself beside the form.

2

List each service

Put each service on its own line with the agreed price, and the invoice totals itself.

3

Download the PDF

Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.

Already sent it and still waiting?

Four ready-made follow-up emails, from a friendly nudge to a final notice.

Payment reminder templates

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Frequently asked questions

What should a hairdresser invoice include?

Your name and trading name, your address, a unique invoice number, the invoice date, the client name and reference, each service with its price, any deposit shown separately, the total and your payment details. VAT only if you are VAT-registered.

Do I need a VAT number for hairdressing invoices?

Only if your business is VAT-registered. Most sole-trader hairdressers are below the registration threshold and issue invoices with no VAT at all.

How do I show a deposit on the invoice?

Add a line for the deposit paid, and the invoice will show it as a separate item so the remaining balance is obvious.

Is an invoice the same as a receipt?

No. An invoice requests payment and a receipt confirms payment. Many hairdressers issue the invoice and mark it paid to double as a receipt.

Is this hairdresser invoice template free?

Yes — create and download unlimited invoices with no sign-up and no watermark on the PDF.

General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.