Painter & Decorator Invoice Template UK
Invoice painting and decorating with labour, paint and materials on separate lines, a room or job reference built in, and a clean PDF download. Free, no sign-up.
- Labour & materials split
- Room or job reference
- VAT only if registered
- One-click PDF download
1Your business
2Invoice details
3Client & payment
4Line items
| Description | Qty / hrs | Rate | Amount |
|---|
| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
What a painter invoice should show
A painter and decorator invoice is a standard UK invoice with the trade detail a homeowner or contractor expects: your name and address, a unique invoice number, the invoice date, the client name and the property, and the work itemised. Split labour, paint, wallpaper and any preparation materials onto separate lines so the client can see what was done and what was supplied.
- Labour — hours or days at your rate, or a fixed price per room.
- Paint — emulsion, undercoat, gloss, listed by brand and finish.
- Wallpaper — rolls supplied, on their own line.
- Preparation — filler, sandpaper, dust sheets, small but real costs.
Reference the room or area on each line. A client who sees “Living room — two coats emulsion” understands the charge instantly; a client who sees “Painting — £420” asks what was included.
Invoicing per room
For a whole-house job, invoice per room rather than as a lump sum. Each room is a mini-job with its own materials and labour, and the client can approve or query one room without reopening the whole invoice. If you agreed a fixed price per room, put that on the line and add materials as a separate supply line.
VAT for painters and decorators
Only VAT-registered businesses charge VAT. Most self-employed painters are below the £90,000 VAT threshold and issue invoices with no VAT at all. If you are registered, tick the VAT box and the invoice shows the net, VAT and gross totals a VAT invoice needs. If you are not registered, leave the box unticked and no VAT appears.
Records for self-assessment
Every invoice is income for your self-assessment return. Keep the PDFs, mark each one received once paid, and your income figure is the total of what you invoiced.
How this invoice tool works
Fill in your details
Your name, trading name, address and the client or property you are decorating. The invoice builds itself beside the form.
Split labour, paint and materials
Put labour, paint, wallpaper and any equipment hire on separate lines so the client can check each part.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
What should a painter invoice include?
Your name and trading name, your address, a unique invoice number, the invoice date, the client name and property, labour and materials itemised separately, the total and your payment details. VAT only if you are VAT-registered.
Should I separate labour from paint?
Yes. Separate lines let the client see what was work and what was supplied, and the paint brand and finish can be identified.
Should I invoice per room?
For whole-house jobs, per-room invoicing lets the client approve each room independently and avoids reopening the whole invoice over one query.
Do painters charge VAT?
Only if your business is VAT-registered. Most self-employed painters are below the threshold and issue invoices with no VAT at all.
Is this painter invoice template free?
Yes — create and download unlimited invoices with no sign-up and no watermark on the PDF.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.