Self Employed Invoice Generator

Create a professional invoice in your own name — no limited company needed. Live preview, correct VAT handling and a clean PDF download. Free, no sign-up.

Updated 22 September 2026 Free · no sign-up One-click PDF
Invoice builder
Saves as you type
Example details are filled in — edit any field to make it yours.

1Your details

2Invoice details

3Client & payment

4Line items

DescriptionQtyRateAmount
Subtotal£0.00
Total£0.00
Draft saved
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invoice-INV-001.pdf Live preview
Your Business
Invoice
FromYour details
Bill toClient details
Invoice no.INV-001
Date22/09/2026
Due06/10/2026
TermsNet 14
DescriptionQtyRateAmount
Add line items to see them here
Subtotal£0.00
Total£0.00
Thank you for your business. Payment is due by the date stated above.

Self-employed invoicing, done simply

Self-employed people and sole traders do not need a limited company to bill clients — your own legal name can act as the business identity on every invoice. If you trade under a business name as well, show both: your name first, the trading name alongside it.

That single detail trips up more first invoices than anything else, and it is the one HMRC is most likely to care about.

Keep it compliant and easy to pay

Include your name, any trading name, your address, a unique invoice number, the invoice date and due date, an itemised list of what you did, the total, and how the client can pay. Refer to VAT only if you are registered.

Then make paying trivially easy: put your bank details or a payment link directly on the invoice. Every extra step between your client reading the invoice and sending the money is a place where the payment stalls.

Records and self-assessment

Every invoice you download here is a valid record of income for your self-assessment. Keep them — along with your expense receipts — for at least five tax years, six if you are VAT-registered. A folder of dated PDFs is genuinely all the record-keeping most sole traders need.

How this invoice tool works

1

Fill in your details

Your name, any trading name, your address, and who you are billing.

2

Add your line items

Describe each service with a quantity and rate — the live preview updates as you type.

3

Download the PDF

Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.

Already sent it and still waiting?

Four ready-made follow-up emails, from a friendly nudge to a final notice.

Payment reminder templates

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Frequently asked questions

Do I need a company to send an invoice?

No. Self-employed people and sole traders can invoice under their own name without forming a limited company.

Should I show a trading name as well?

If you trade under a name other than your own, show both — your legal name alongside the trading name.

Should I charge VAT?

Only if you are VAT-registered. Otherwise do not charge VAT and do not show a VAT number.

How long should I keep my invoices?

At least five tax years, or six if you are VAT-registered. The PDFs you download here are valid records.

Where is my data stored?

Nowhere. It runs in your browser and is saved only as a local draft on your own device.

General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.