Taxi & Private Hire Invoice Template UK
Invoice taxi and private hire work with corporate accounts, airport runs and multi-journey billing on separate lines, and a clean PDF download. Free, no sign-up.
- Per-journey or monthly account
- Corporate reference
- VAT only if registered
- One-click PDF download
1Your business
2Invoice details
3Client & payment
4Line items
| Description | Qty / journeys | Rate | Amount |
|---|
| Description | Qty / journeys | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
Per-journey and account invoicing
Taxi and private hire drivers typically invoice in two ways: individual journeys for one-off clients, and monthly account invoices for corporate clients who run several trips a month. Whatever the shape, the invoice tool works the same way — put each journey on its own row with the pickup, dropoff and fare, and the totals fill themselves in.
- Individual journey — pickup, dropoff, fare, on its own line.
- Monthly account — all journeys in the period, itemised, with a total.
- Airport runs — fixed-price journeys, often with waiting time added.
- Waiting time — priced per hour or part, on its own line.
For corporate accounts, agree a monthly billing cycle and invoice on the same date each month. The accounts department expects a single invoice with all journeys listed, not a fistful of individual ones, and the total matches their budget for the month.
Corporate account billing
Corporate clients usually have a purchase order number or account code that must appear on the invoice. Without it, the invoice sits in the accounts inbox until someone calls to ask what it is for. Put the reference on the invoice and it goes straight through.
VAT for taxi and private hire
Only VAT-registered businesses charge VAT. Many private hire operators are above the £90,000 VAT threshold and must charge VAT on fares. If you are registered, tick the VAT box and the invoice shows the net, VAT and gross totals a VAT invoice needs. If you are not registered, leave the box unticked and no VAT appears.
Records for self-assessment
Every invoice is income for your self-assessment return. Keep the PDFs, mark each one received once paid, and your income figure is the total of what you invoiced.
How this invoice tool works
Fill in your details
Your name, trading name, address and the client or account you are billing. The invoice builds itself beside the form.
Add journeys and account reference
List each journey with pickup, dropoff and fare on its own line, and the invoice totals itself.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
What should a taxi invoice include?
Your name and trading name, your address, a unique invoice number, the invoice date, the client name and account reference, each journey with pickup, dropoff and fare, the total and your payment details. VAT only if you are VAT-registered.
Should I bill per journey or monthly?
Corporate clients usually want a monthly account invoice with all journeys listed. One-off clients get a single-journey invoice.
Do taxi drivers charge VAT?
Only if your business is VAT-registered. Many private hire operators are above the threshold and must charge VAT on fares.
How do I show waiting time?
Put it on its own line, priced per hour or part, so the client can see it was agreed and is not a surprise.
Is this taxi invoice template free?
Yes — create and download unlimited invoices with no sign-up and no watermark on the PDF.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.