Tutor Invoice Template UK
Invoice tutoring with hourly sessions, block bookings and online lessons on separate lines, and a clean PDF download. Free, no sign-up.
- Hourly or block sessions
- Student reference
- VAT only if registered
- One-click PDF download
1Your business
2Invoice details
3Client & payment
4Line items
| Description | Qty / hrs | Rate | Amount |
|---|
| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Add line items to see them here | |||
Sessions, blocks and online lessons
Private tutors typically invoice in three ways: individual hourly sessions, prepaid block bookings and online lessons. Whatever the shape, the invoice tool works the same way — put each line item on its own row, price it, and the totals fill themselves in.
- Hourly session — a 1-to-1, priced per hour.
- Block booking — a set of sessions priced together, often at a small discount.
- Online lesson — a remote session, billed in advance.
Block bookings shift you from chasing payment every week to being paid for a term of work in advance. A typical structure is a 10-session block invoiced up front, which secures the schedule and gives the parent a reason to keep the student attending.
Invoicing in advance
For most tutors a session is worth far more than it costs to bill, so you want payment before the work. Send the invoice as soon as the block is agreed, mark it received once it clears, and confirm the dates the block covers on the invoice itself.
VAT for tutors
Only VAT-registered businesses charge VAT. Most private tutors earn below the £90,000 VAT threshold and issue invoices with no VAT at all. If you are registered, tick the VAT box and the invoice shows the net, VAT and gross totals a VAT invoice needs.
Records for self-assessment
Every invoice is income for your self-assessment return. Keep the PDFs, mark each one received once paid, and your income figure is the total of what you invoiced plus what you were paid in cash.
How this invoice tool works
Fill in your details
Your name, trading name, address and the student or parent you are billing. The invoice builds itself beside the form.
Add sessions and blocks
List hourly sessions, block bookings and online lessons on separate lines, and the invoice totals itself.
Download the PDF
Save a clean invoice in one click — no watermark — then email it to your client and keep a copy for your records.
Already sent it and still waiting?
Four ready-made follow-up emails, from a friendly nudge to a final notice.
More free invoice tools
Frequently asked questions
What should a tutor invoice include?
Your name and trading name, your address, a unique invoice number, the invoice date, the student or parent name and reference, each session or block with its price, the total and your payment details. VAT only if you are VAT-registered.
Should I sell blocks or single sessions?
Most tutors sell blocks prepaid. It secures your schedule, gets you paid in advance and makes the parent committed to the block.
Do I need a VAT number for tutoring?
Only if your business is VAT-registered. Most private tutors earn below the registration threshold and issue invoices with no VAT at all.
How do I show a payment on the invoice?
Mark the invoice as received once the parent pays, and keep a copy as your record.
Is this tutor invoice template free?
Yes — create and download unlimited invoices with no sign-up and no watermark on the PDF.
General guidance only — this is not legal, tax or accounting advice. Last reviewed 22 September 2026.